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Offer Letter Generator

Put the details of your next hire in writing.

Ready

{Company.Name}

{Company.Address}

Date: {Letter.Date}

Offer Letter

Dear {Employee.Name},

We are pleased to offer you the position of {Employee.Designation} at {Company.Name}, based at {Employee.WorkLocation}. Your proposed joining date is {Employee.JoiningDate}.

Your annual cost to company will be {Compensation.AnnualCTC}. The compensation breakdown and applicable benefits will be shared separately.

You will report to {Employee.ReportingManager}. Please confirm your acceptance by {Offer.AcceptBy}. Our team will coordinate the documents and next steps required before joining.

We look forward to welcoming you to the team.

For {Company.Name},

{Signatory.Name}
{Signatory.Designation}

BEYOND A SINGLE LETTER

Letters today.
A connected employee journey tomorrow.

Bring employee records, onboarding, documents, and HR workflows together in Pletox, with information your team can reuse.

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  • Connected employee records

    Keep people information organised in one place.

  • Documents through the journey

    Connect joining details and employment documents.

  • Less repeated administration

    Support HR workflows with shared employee information.

When to use an offer letter

An offer letter brings the proposed role and joining arrangements into one document for a candidate to review. Keep compensation, work location, and the acceptance deadline clear before sending it.

Details to have ready

  • Candidate name and role
  • Company address and work location
  • Proposed joining date and reporting manager
  • Annual CTC and acceptance deadline

BEFORE YOU SHARE

Offer Letter
questions, answered.

A few details worth checking before your letter is ready to send.

Explore all letter templates

Include the role, proposed start date, work location, compensation, reporting manager, and how and when the candidate should respond. Review any additional conditions with your HR team.

Yes. Edit the compensation paragraph to match your agreed offer. Clearly distinguish annual CTC from gross salary and take-home pay.

No. The tool generates a PDF for you to review and share separately. It does not send offers or collect acceptance.