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Relieving Letter Generator

Close the employment journey with clear exit details.

Ready

{Company.Name}

{Company.Address}

Date: {Letter.Date}

Relieving Letter

Dear {Employee.Name},

With reference to your resignation dated {Employment.ResignationDate}, this letter confirms that you have been relieved from your position as {Employee.Designation} at {Company.Name}, at the close of business on {Employee.LastWorkingDate}.

Handover and clearance status: {Separation.ClearanceStatus}.

Final settlement details and next steps: {Separation.SettlementDetails}.

Thank you for your service. We wish you the best in your future endeavours.

For {Company.Name},

{Signatory.Name}
{Signatory.Designation}

BEYOND A SINGLE LETTER

Letters today.
A connected employee journey tomorrow.

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  • Connected employee records

    Keep people information organised in one place.

  • Documents through the journey

    Connect joining details and employment documents.

  • Less repeated administration

    Support HR workflows with shared employee information.

When to use a relieving letter

A relieving letter records when an employee leaves their role. Use confirmed dates and describe the actual handover and settlement status, rather than implying that pending steps are already complete.

Details to have ready

  • Employee name and designation
  • Resignation date and last working day
  • Handover and clearance status
  • Final settlement details and authorised signatory

BEFORE YOU SHARE

Relieving Letter
questions, answered.

A few details worth checking before your letter is ready to send.

Explore all letter templates

State the current status and next steps accurately in the relevant fields. Review the wording before issuing the letter; the tool does not verify clearance or payment.

These templates serve different purposes. The relieving letter records the exit date and status, while the experience letter summarises the service period and role.

Yes. Update the field and generate a new PDF. Check the date against your approved employee records before sharing the revised letter.