Maintain account ledgers
Organise the accounts and ledger references used by your operational transactions and settlement workflows.
ACCOUNT LEDGERS & PAYMENT RECORDS
Record payments and receipts.
Record customer receipts and supplier payments. Allocate amounts against invoices and keep account entries and payment references together.
Included in Basic, Growth and Advance
Receipts & allocations November 2026
Customer · 2 sales invoicesAtlas WorksInvoice value · ₹94,400
Part paidReceipt allocated ₹50,000Amount remaining ₹44,400
Receipt RC-0034Main bank · Bank transfer
Allocated to 2 invoicesINV-0126 & INV-0127
Illustrative workspace · Sample data
DAY-TO-DAY BUSINESS ACCOUNTS
Record payments and allocate receipts.
Record who paid, who was paid and which invoices the amount covers. Keep account entries, payment references and remaining invoice amounts available to your team.
Record payments and receipts
Create payment and receipt vouchers with the relevant accounts, amounts and supporting details.
Follow allocations and reversals
Link settlements to the relevant records and retain the transaction trail when an allocation or posting is reversed.
ACCOUNTS & LEDGER ENTRIES
Organise customer, supplier
and bank accounts.
Maintain the accounts used in your daily transactions. Keep customer and supplier records connected to their ledger entries, alongside the cash and bank accounts used for settlements.
01
Set up the account records
Maintain ledger names, account groups and the details needed to identify each business account.
02
Use the correct account on each voucher
Select the customer, supplier or other account involved, together with the cash or bank account receiving or paying the money.
03
Review account entries
Check debit and credit entries together with their voucher references and posting status.
Account ledgers Selected accounts
Find an account by name or code
Main bankBank accounts
1201 Account codeCash in handCash accounts
1101 Account codeAtlas WorksCustomer account
1301 Account codeMetro SuppliesSupplier account
2101 Account codeReview account entries and their voucher references.
Illustrative workspace · Sample data
CUSTOMER RECEIPT · 06 NOV 2026
PostedRC-0034
RECEIVED FROMAtlas Works
Receipt amount₹50,000
- Receiving account
- Main bank
- Payment mode
- Bank transfer
- Payment reference
- TRX-8034
- Voucher date
- 06 Nov 2026
NARRATION
Receipt against sales invoices INV-0126 and INV-0127.
₹50,000 allocatedAcross 2 customer invoices
Illustrative workspace · Sample data
CUSTOMER RECEIPTS
Record money received
from a customer.
Create a receipt with the customer, amount, date and receiving account. Add the payment mode and reference so your team can identify the transaction later.
01
Enter the receipt details
Choose the customer and cash or bank account. Record the received amount and date.
02
Keep the payment reference
Add the payment mode, transaction reference and narration needed to explain the receipt.
03
Allocate and post the receipt
Enter allocations against the customer’s invoices while preparing the voucher. Posting applies those amounts to the invoice balances.
INVOICE ALLOCATIONS & PART PAYMENTS
Show which invoices
a payment covers.
Allocate a receipt across the relevant customer invoices. Record a partial settlement when only part of an invoice has been paid, then review the amount still remaining.
CUSTOMER RECEIPT ALLOCATIONS
AllocatedAtlas Works Receipt RC-0034 · ₹50,000
| Invoice | Invoice total | Allocated | Remaining |
|---|---|---|---|
| INV-012602 Nov 2026 | ₹70,800 | ₹30,000 | ₹40,800 |
| INV-012704 Nov 2026 | ₹23,600 | ₹20,000 | ₹3,600 |
| Total | ₹94,400 | ₹50,000 | ₹44,400 |
Illustrative workspace · Sample data
Select the invoices
Choose the invoices belonging to the customer whose receipt you are allocating.
Enter each allocation
Split the receipt amount across invoices according to the payment being recorded.
Review the remaining amounts
See what has been allocated and what is still unpaid on each invoice.
SUPPLIER PAYMENTS
Record supplier payments
against purchase bills.
Keep the supplier, payment amount and paying account on one voucher. Allocate the recorded payment to the relevant purchase invoices so accounts can review what has been settled.
01
Choose the supplier and paying account
Select the supplier and bank or cash account, then enter the payment amount and date.
02
Record the mode and reference
Keep the payment mode, transaction reference and narration with the voucher for follow-up.
03
Allocate and post the payment
Select the purchase invoices and allocation amounts before posting. Posting updates the paid amounts; part payments leave a balance for later settlement.
SUPPLIER PAYMENT · 06 NOV 2026
PostedPY-0028
PAID TOMetro Supplies
Payment amount₹40,000
- Paying account
- Main bank
- Payment mode
- Bank transfer
- Payment reference
- TRX-9028
- Voucher date
- 06 Nov 2026
PURCHASE BILL · MS-1118₹81,420
Payment allocated₹40,000
Bill amount remaining₹41,420
Part payment recorded against the supplier bill.
Illustrative workspace · Sample data
ACCOUNT ENTRIES & VOUCHER HISTORY
Check account entries
and voucher status.
Review the debit and credit entries on each voucher, together with its invoice allocations. See who posted the record and follow linked reversals when a correction is needed.
RECEIPT VOUCHER · 06 NOV 2026
PostedRC-0034 Atlas Works · Account entries
| Account | Debit | Credit |
|---|---|---|
| Main bank1201 · Receiving account | ₹50,000 | — |
| Atlas Works1301 · Customer account | — | ₹50,000 |
| Total | ₹50,000 | ₹50,000 |
Debit and credit totals match.
Illustrative workspace · Sample data
Review voucher status
Distinguish draft records from posted entries when checking payment and receipt activity.
Follow reversals
Reverse a posted voucher through a linked reversal record. The original is retained and its invoice allocations are reversed.
Print payment records
Generate payment and receipt PDFs with the voucher details needed for sharing and follow-up.
Can we record partial payments?
Yes. Allocate the amount received or paid against the relevant invoice. The remaining amount stays available for later settlement.
Can one receipt cover multiple invoices?
Yes. Select the relevant released invoices for that customer and enter the amount against each one. Posting the receipt applies those allocations to the invoice balances.
Does recording a payment transfer money from our bank?
The payment voucher records your payment and its accounting entries. Your team completes the bank transaction separately and records its mode and reference in ERP.
Does this replace every accounting workflow?
This feature covers the operational accounts, ledgers, payments and receipts described here. Financial statement, reconciliation and statutory requirements should be reviewed in your demo; Tally invoice export is available in Advance.
Which plans include payments and receipts?
Account ledgers, payments, receipts and invoice allocations are included in Basic, Growth and Advance. Tally invoice export is part of the accounting integrations available in Advance.