Organise supplier orders
Prepare purchase orders with item quantities, supplier details and agreed terms. Maintain release and cancellation steps in the purchasing workflow.
PURCHASE ORDERS, GOODS RECEIPTS & RETURNS
Manage purchases and goods receipts.
Raise purchase orders, receive stock into the right location and keep supplier bills and returns in one place.
Included in Basic, Growth and Advance
Purchases & receipts November 2026
Purchase order · PO-0062Metro SuppliesHousings & drive shafts · Raw materials warehouse
ReleasedOrder total ₹1,35,700Quantity received 60%
Goods receipt GRN-004160 housings · 120 drive shafts
Supplier bill MS-1118₹81,420 · Receipt value including GST
Illustrative workspace · Sample data
PURCHASING, STORES & ACCOUNTS
Track supplier orders, receipts and returns.
Keep the supplier’s order, the quantities received and the purchase value together. Purchasing can follow pending deliveries while stores and accounts work from the related records.
Record goods received
Record goods received against a purchase order and warehouse. Track the quantities added to stock.
Record purchases and returns
Keep purchase postings and supplier returns in ERP, with stock and accounting entries available for review.
SUPPLIER PURCHASE ORDERS
Record what you are buying,
from whom and at what price.
Create a purchase order with the supplier, receiving warehouse and item details. Keep agreed quantities, rates and terms in a record your team can review before release.
01
Choose the supplier and warehouse
Set the purchase-order type, date, supplier and warehouse receiving the goods.
02
Add quantities, rates and terms
Enter products, units and prices. Review tax amounts and the order total, with payment terms and notes kept alongside the order.
03
Review, release and print
Complete the pending order before releasing it for receiving. Generate a purchase-order PDF for sharing with the supplier.
PURCHASE ORDER
ReleasedPO-0062
| Item | Qty | Rate | Amount |
|---|---|---|---|
| HousingHS-010 · Each | 100 | ₹650 | ₹65,000 |
| Drive shaftDS-025 · Each | 200 | ₹250 | ₹50,000 |
- Taxable value
- ₹1,15,000
- CGST · 9%
- ₹10,350
- SGST · 9%
- ₹10,350
- Order total
- ₹1,35,700
Payment terms · 30 daysRates and quantities recorded for supplier review.
Purchase-order PDF available
Illustrative workspace · Sample data
PARTIAL DELIVERIES & GOODS RECEIPTS
Record what arrived.
See what is still pending.
Select a released purchase order and enter the quantities received. When a supplier delivers in parts, keep each receipt against the same order and review the remaining quantities.
GOODS RECEIPT · 06 NOV 2026
ReleasedGRN-0041 Against PO-0062 · Metro Supplies
| Item / location | Ordered | Received | Pending |
|---|---|---|---|
| HousingRack A-01 · Each | 100 | 60 | 40 |
| Drive shaftRack A-02 · Each | 200 | 120 | 80 |
Raw materials warehouseIncoming stock · 180 units
Illustrative workspace · Sample data
Use the released order
Bring the supplier and ordered items into the goods receipt, then enter the actual quantities received.
Choose the storage locations
Assign a location for each item so incoming goods are recorded in the correct part of the warehouse.
Release the receipt
Release creates the purchase accounting entry. For orders set to receive stock, it also posts the incoming quantities.
SUPPLIER BILL
Part paidMS-1118
Goods receiptGRN-0041
Purchase orderPO-0062
Housing60 each × ₹650₹39,000
Drive shaft120 each × ₹250₹30,000
- Taxable value
- ₹69,000
- GST · 18%
- ₹12,420
- Purchase total
- ₹81,420
Payments allocated₹40,000
Remaining amount₹41,420
Purchase bill and accounting entry created from the receipt
Illustrative workspace · Sample data
SUPPLIER BILLS & PURCHASE ACCOUNTING
Keep the supplier bill
with the goods received.
Record the supplier’s bill reference on the goods receipt. On release, ERP creates the purchase invoice and accounting entries using the receipt’s values and tax details.
01
Keep the purchase references together
Review the supplier bill number, purchase order and goods receipt when checking a purchase.
02
Review values and payment terms
See the item value, taxes and purchase total. The supplier’s payment terms determine the due date from the goods-receipt date.
03
Follow supplier payments
Allocate recorded supplier payments against bills and track the paid and remaining amounts on purchase records.
RETURNS TO SUPPLIERS
Record goods returned
to your suppliers.
Create a supplier return with the items, quantities, values and storage locations. Add supporting references and notes so stores and accounts can review the return.
01
Select the supplier and warehouse
Choose the return type, supplier and warehouse. Add the products being sent back and their storage locations.
02
Enter the return quantities
Specify what is going back and from which storage locations. Review rates, tax amounts and the return value.
03
Release the return
Release checks available stock, records the outward movement and posts the return accounting entries. A printable return document is available.
A separate return record. Each return has its own document number and status, with an accounting voucher created on release.
PURCHASE RETURN
PendingPR-0007
| Item | Return qty | Rate | Amount |
|---|---|---|---|
| Mounting bracketMB-008 · Rack B-03 | 8 | ₹150 | ₹1,200 |
Return notes
Damaged brackets set aside for return to the supplier.
- Taxable value
- ₹1,200
- GST · 18%
- ₹216
- Return total
- ₹1,416
On release
Check stock, record the outward quantity and create the return accounting entry.
Illustrative workspace · Sample data
PURCHASE REGISTERS & REPORTS
Find a supplier record.
Review quantities and values.
Use purchase-order, goods-receipt and return registers to answer supplier queries and review purchasing activity for the selected period.
Search the documents
Find orders and receipts using document references, supplier details and the filters available in each register.
Review purchase activity
Check item quantities, receipt values and supplier records through the purchase and goods-receipt reports.
Print and export
Generate purchase-order, goods-receipt and return PDFs. Export supported registers for further review.
Can a purchase order have multiple goods receipts?
Yes. Record separate receipts against a released purchase order as deliveries arrive. Review ordered, received and pending quantities using the released receipts.
When does received stock become available?
For purchases set to add stock, releasing the goods receipt posts incoming quantities to the selected warehouse and storage locations. Items requiring inspection follow the configured receiving process. A pending receipt does not add stock.
Can stores and accounts work from the same purchase?
Yes. Stores can record goods received against a purchase, and accounts can use the related purchase records. We configure your receiving, posting and return process during setup.
Can we record a return for selected items?
Yes. Add the supplier, warehouse and items, then enter the quantities to return. Release checks the available stock and posts the outward movement and return accounting entries.
Which plans include purchasing and goods receipts?
Purchase orders, goods receipts, purchase records and returns are included in Basic, Growth and Advance. Growth adds manufacturing and material planning; Advance adds specialist operations and HRM.