Record processes, operators and shifts
Record shift, process and operator information with the shop-floor entry so the output has a clear operational reference.
SHIFT OUTPUT, REJECTION & DOWNTIME
Track production output and downtime.
Record output by shift, operator and machine process. Compare planned, accepted and rejected quantities, then review calculated downtime and performance figures.
Included in Advance
Shop-floor entry 06 Nov 2026
Press 01 · Shift AMounting bracketOperator · Asha Patil
RecordedPlanned quantity480Total output450
441 accepted · 9 rejected450 total units recorded
30 min downtimeCalculated from output gap
Illustrative workspace · Sample data
DAILY SHOP-FLOOR RECORDS
Record work by process, operator and shift.
Keep the shift, operator, machine process and output in one entry. Give supervisors the quantities, timing and reasons they need for the next production review.
Compare plan and output
Review planned and actual quantities alongside rejection records to understand the difference.
Explain calculated downtime
Review the downtime estimate from the output shortfall and add a reason for the team to follow up.
SHIFT, OPERATOR & MACHINE PROCESS
Record who worked
on each process.
Create an entry for the production date, warehouse and shift. Add the operator and item name, then select the process to bring in its machine, cycle time and available time.
01
Identify the shift and operator
Keep the date, warehouse, shift and operator name with the production record.
02
Select the machine process
The process supplies the machine, cycle time in seconds and available time in minutes.
03
Review the planned quantity
The entry calculates the plan from available time and cycle time before you enter actual output.
Use the right process timing. The selected process determines the capacity used for that entry’s calculations.
SHOP-FLOOR ENTRY
RecordedPPM2600041
AP
Asha PatilOperator · Shift A
06 Nov 2026- Warehouse
- Main plant
- Item
- Mounting bracket
SELECTED PROCESS / MACHINEPress 01
Cycle time60 sec / unit
Available time480 min
Planned quantity480 units
480 min × 60 ÷ 60 sec = 480 units
Illustrative workspace · Sample data
OUTPUT & DOWNTIME · PPM2600041
Press 01 Shift A
Accepted441
Rejected9
Total output450
Planned 480Output gap 30 units
CALCULATED DOWNTIME30 min
30 missing units × 60 sec ÷ 60
DOWNTIME REASON
Material replenishment and tool adjustment.
PRODUCTION REMARK
Review material readiness before the next shift.
Illustrative workspace · Sample data
PLANNED OUTPUT, ACTUAL OUTPUT & REASONS
Review the output gap
and explain the downtime.
Enter accepted and rejected quantities to calculate total output. The difference from planned output is converted into downtime using the process cycle time.
01
Record accepted and rejected output
Keep good and rejected quantities separate while including both in the total produced.
02
Review the downtime estimate
In this example, 30 units below plan at a 60-second cycle gives 30 minutes of calculated downtime.
03
Add the reason and a note
Record the downtime reason and production remarks so the next review has useful context.
Downtime is calculated from the output gap. Use the reason field to explain what affected the shift.
CALCULATED PERFORMANCE
Review OEE and
rejection PPM.
The saved entry calculates availability, performance, quality, OEE and rejection PPM. Review the figures alongside their input quantities and timing.
CALCULATED PERFORMANCE · PPM2600041
450 unitsPress 01 Shift A · 06 Nov 2026
OEE86.13%
Calculated from this entry’s
availability, performance and quality.
Availability450 operating / 480 available min93.75%
Performance450 total / 480 planned units93.75%
Quality441 accepted / 450 total units98.00%
Rejection PPM20,0009 rejected ÷ 450 total × 1,000,000
Calculated from recorded quantities and configured process time.
Illustrative workspace · Sample data
Availability
Available time less calculated downtime, expressed as a share of available time.
Performance
Total output divided by the planned quantity for the entry.
Quality
Accepted output as a share of the total accepted and rejected quantity.
FILTERED PRODUCTION REPORTS
Review shift records
and export the details.
Filter the production report by date range, warehouse, shift, machine or process. Review output, downtime and calculated performance together, then export the selected records to Excel.
01
Select the records to compare
Focus on a shift, machine or process within the period you need to review.
02
Read the figures with their context
Review operator and item names, planned and actual quantities, timing and downtime reasons.
03
Share the detail in Excel
The export includes availability, performance, quality, OEE, PPM and the person who created the record.
Shop-floor report
05–06 Nov 2026Press 01
Entry / operatorOEE
Asha Patil · Shift A06 Nov · PPM2600041
86.13%- Total / plan
- 450 / 480
- Accepted
- 441
- Rejected
- 9
30 min calculated downtime
Rohan Shah · Shift B05 Nov · PPM2600040
97.50%- Total / plan
- 480 / 480
- Accepted
- 468
- Rejected
- 12
0 min calculated downtime
production_ppm.xlsxOutput, timing, reasons & performance
Illustrative workspace · Sample data
PRODUCTION REVIEW
Use the figures
to decide what to check.
Keep each review tied to the recorded shift and process. Check timing, quantities and reasons together before deciding what needs attention.
Output below plan
Review the planned quantity, total output and selected process timing. Read the reason recorded for the shortfall.
Rejected output
Review rejection quantity and PPM alongside the item, machine and operator recorded for that entry.
Shift follow-up
Use downtime reasons and production remarks to prepare questions for the next team review.
How is the planned quantity calculated?
The selected process provides available time in minutes and cycle time in seconds. Available minutes × 60 ÷ cycle seconds gives the planned quantity, rounded down to a whole unit. For example, 480 minutes at a 60-second cycle gives 480 planned units.
Is downtime entered manually?
The entry calculates downtime from the gap between planned and total output: missing quantity × cycle time in seconds ÷ 60. You enter the downtime reason and any production remarks. The displayed minutes are an output-based estimate.
What do the OEE and PPM figures use?
OEE combines the entry’s availability, performance and quality percentages. Availability uses available time less calculated downtime; performance uses total output divided by plan; quality uses accepted output divided by total output. Rejection PPM is rejected quantity divided by total output, multiplied by one million.
Does saving a shop-floor entry update stock?
Shop-floor entries record operational output and performance. Stock consumption and finished-goods movements are handled through the separate production and quality workflows.
Does this collect live data from machines?
The workflow described here uses shop-floor entries and recorded operational data. Live machine or sensor integrations are separate requirements and are scoped after reviewing your equipment.
Which plan includes shop-floor performance?
Shop-floor performance is included in Advance, together with the manufacturing modules in Growth, subcontracting, integrations and HRM.