Staff records across locations
Organize employees by hospital, clinic, department, designation and reporting manager. Keep employment details and documents with the person.
Explore modulePLETOX FOR HOSPITALS & CLINICS
Healthcare HR, Payroll & Work Software
Support the people behind every shift.
Bring staff records, duty rosters, attendance, leave and payroll into one connected workspace. Give department heads, HR and employees a clearer working day across your hospital or clinic locations.
Carewell Hospital / Staff workspaceMain hospitalYOUR STAFF, AT A GLANCE
A clearer view of the duty day.
- Staff records
- 84
- On duty
- 62
- Approved leave
- 4
- Off duty / Other
- 18
| Department | Work in focus | Status |
|---|---|---|
| Nursing | Night duty roster | Assigned |
| Front office | Leave request | Pending review |
| Facilities | Shift handover tasks | In progress |
DIFFERENT DEPARTMENTS. ONE PEOPLE WORKSPACE.
Less administrative chasing.
More clarity for your teams.
Nursing rosters, front-office leave, facilities tasks and payroll inputs each have different owners. Pletox connects their employee context while keeping responsibilities and permissions clear.
Duty patterns that fit the team
Manage day, evening and night shifts, rotational rosters and weekly offs for enabled employee groups. Review changes with the responsible supervisor.
Explore moduleLeave with a clear decision trail
Review balances, requested dates and team context. Let staff follow request status without treating submission as approval.
Explore modulePay inputs with an explanation
Bring reviewed attendance, approved allowances, salary changes and recoveries into a payroll process your team can check.
Explore moduleEveryday access for employees
Give staff their enabled attendance, payslips, letters, profile and requests on web, Android and iOS, with permission-based actions.
Explore moduleSupport work with ownership
Coordinate facilities checks, administrative projects and non-clinical handovers with named owners, due dates and progress.
Explore moduleBEFORE THE NEXT DUTY BEGINS
Know the roster.
Review the working day.
Keep assigned duties, attendance and exceptions connected across departments. Supervisors can see what was planned and what needs attention without reconciling separate registers.
- 01
Organize day and night duties
Configure shift timings, rotation and weekly offs around each team's working pattern. Confirm overnight boundaries, cut-offs and auto shift mapping during setup.
- 02
Bring attendance into the record
Connect supported biometric machines and enabled mobile attendance. Location and geofence settings can follow your organization and site policies.
- 03
Resolve the exceptions
Route missed punches and attendance corrections to the right reviewer. Check configured late marks and eligible overtime before they become payroll inputs.
The week ahead.
21-27 September| Staff member | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Asha Shah | D | D | D | D | D | Off | Off |
| Neha Patil | N | N | N | Off | Off | D | D |
| Riya Desai | Off | Off | D | D | D | D | D |
D Day / 08:00-16:00N Night / 22:00-06:00 (+1 day)
Night duty / Missing check-out
To reviewCorrection submitted. Supervisor review pending.
Illustrative duty pattern, not a staffing recommendation. Managers remain responsible for coverage.
A REQUEST IS THE START, NOT THE DECISION
Make leave easier to request.
Keep review with the team.
Staff need a clear way to apply. Department heads need context before deciding. Keep leave balances, dates, reasons and review status in one connected record.
- 01
Give employees the starting point
Show available balances and enabled leave types. Collect full-day or half-day requests and supporting information according to your configuration.
- 02
Review with department context
Check the request alongside team leave and working patterns. Managers coordinate coverage and make the decision through configured approval flows.
- 03
Keep the outcome connected
Approved leave adds context to attendance and payroll review. Pending leave does not automatically change the working-day record or authorize pay.
AS
Asha ShahNursing / Main hospital
Pending- Leave type
- Annual leave
- Requested dates
- 28-29 September
- Duration
- 2 full days
- Available balance
- 12 days
- 1Request submittedEmployee details and dates recorded
- 2Department reviewCheck balance and team context
- 3Decision pendingApproval remains with the reviewer
Leave submission does not automatically approve absence or arrange replacement staff.
BRING THE DUTY RECORD INTO PAYROLL REVIEW
From the duty roster to payroll review.
Different teams can have different salary structures and applicable allowances. Keep the employee, the period and the calculation rules visible before payroll is finalized.
- 01
Use reviewed working-day inputs
Bring attendance, approved leave and weekly offs into the configured payroll calculation. Resolve disputed or missing punches first.
- 02
Explain the changing amounts
Review eligible shift-linked allowances, overtime, claims, arrears, salary revisions and approved advance or loan recoveries for the period.
- 03
Check, finalize and share
Validate earnings, applicable deductions and employee exceptions. Finalize the reviewed run, release payslips and prepare supported payment outputs.
Statutory applicability and filing responsibilities require validation. Payroll processing does not execute a bank payment.
Explore payroll & salaryReview before release.
Draft- Attendance & correctionsWorking-day records checkedReviewed
- Approved leaveBalance and period contextReviewed
- Eligible allowancesRules and approved inputsReviewed
- Adjustments & recoveriesEmployee-level amountsTo review
- Applicable deductionsEligibility and configured rulesTo review
A clear payslip for each employee
Earnings, deductions and net pay in one breakdown.
FROM FIRST DAY TO EVERYDAY ACCESS
Keep the person behind
the staff record in view.
A joining process, a department change or a simple payslip request should not mean starting from scratch. Keep information connected throughout the employee journey.
A structured beginning
Invite new joiners, collect their details and documents, request corrections and complete HR review before creating employee records.
Explore moduleA clear place in the team
Maintain department, location, designation and reporting relationships. Give the right managers access to the right records.
Explore moduleAssigned assets, recorded
Keep issued laptops and other employee assets linked to the responsible person, with assignment and return records.
Explore moduleAnswers within reach
Let staff view enabled records, track requests and access payslips on web and mobile. Editing remains permission-based.
Explore moduleCollecting staff documents does not automatically verify professional credentials or clinical eligibility.
THE WORK THAT KEEPS TEAMS ORGANIZED
Clear handovers.
Accountable support work.
Bring non-clinical tasks out of scattered messages. Give facilities, administration and support teams a shared view of what is pending, who owns it and what happens next.
- 01
Assign the next action
Create internal projects and tasks with owners, due dates and progress. Coordinate administrative readiness and facilities follow-ups.
- 02
Keep updates with the work
Record activity, supporting documents and handover notes. Follow configured task acceptance and review steps before closing work.
- 03
Connect employee requests
Let enabled teams submit expense claims with supporting evidence and follow their review status, without assuming submission means payment.
Every follow-up has an owner.
Facilities follow-up
Rohan Patel / Due today
In progressNew staff orientation
Neha Patil / Due tomorrow
AssignedMonthly admin checklist
Riya Desai / Submitted today
For reviewStaff and administrative work only. Not a patient record, clinical handover or treatment workflow.
START WITH YOUR STAFF WORKFLOWS
A practical rollout.
Department by department.
Agree the staff groups, locations and approval responsibilities first. Validate real working patterns before expanding to more teams.
- 01
Map the working day
Review staff groups, locations, duty patterns, attendance devices and current HR bottlenecks.
- 02
Set the rules
Configure roles, leave eligibility, shifts, salary structures and approval responsibilities.
- 03
Validate the cycle
Trial attendance corrections, leave decisions and payroll calculations with HR and department owners.
- 04
Bring teams on board
Train supervisors and employees, confirm support responsibilities and plan the next rollout phase.
Show us how your staff work.
Bring a duty roster and your payroll process. See how Pletox can connect the day-to-day work of HR, department heads and employees.
EXPLORE YOUR CONNECTED HRM PLATFORM
The modules behind your staff workflows.
People & onboardingAttendance & shiftsLeave managementPayroll & salary rulesEmployee self-serviceTasks & projects
Choose the HRM plan and enabled modules that fit your organization.
Compare HRM plansBEFORE YOUR HEALTHCARE DEMO
Your staff HRM questions,
answered.
Practical details for hospital and clinic teams.
Yes. Organize employees by company, location, department, designation and reporting manager. Define who can view employee information and review requests at each level.
Yes. Configure department working patterns, rotational shifts and weekly offs. Night-shift boundaries, attendance cut-offs and auto shift mapping rules are confirmed during setup. This is workforce scheduling, not an automatic guarantee of clinical staffing coverage.
Supported biometric devices and enabled mobile attendance can contribute to employee attendance records. Confirm device compatibility, connectivity, location settings and review responsibilities before rollout.
Review leave balances, dates and team context before deciding. Submission does not mean approval. Approved leave provides working-day context; coverage changes and replacement assignments remain the responsibility of your managers.
Eligible attendance or approved work can feed configured overtime and allowance rules. Your team validates rates, limits, cut-offs and employee applicability. Recorded extra hours are not automatically approved payable overtime.
Yes. Enabled self-service features are available on web, Android and iOS. Staff can access their permitted information and request status; viewing a profile does not make every field editable.
Keep joining information and submitted documents together for HR review, then maintain employee records and enabled asset assignments. Document collection does not automatically verify professional credentials or clinical eligibility.
No. This offering covers staff HRM, payroll and internal work coordination. It does not include patient records, appointments, clinical handovers, treatment workflows or hospital billing. Do not enter patient information into the illustrative staff-task workflows shown here.