Asset register
Keep asset numbers, names, and descriptions together.
PLETOX / ASSET MANAGEMENT
Every asset accounted for.
Every handover connected.
Know who has what, when it was issued, and what comes next. Keep employee equipment, documents, and custody history in one connected workspace.
Acme IndustriesEquipment / OperationsTHE EQUIPMENT. THE PERSON. THE HISTORY.
Your team's equipment, accounted for.
4Sample assets
2Issued
1Unissued
1Returned
| Asset | Employee | Condition | Status |
|---|---|---|---|
| Work laptopAST-024 | Asha Shah | Good | Issued |
| Company phoneAST-031 | Rohan Patel | Good | Issued |
| MonitorAST-042 | Not assigned | New | Unissued |
| Access cardAST-018 | Meera RaoPrevious holder | Good | Returned |
AST-024
Work laptop
Current holder: Asha Shah
Issued / Good conditionOne asset record across multiple handovers.
- 02 Sep
Registered
Work laptop added to the register as unissued.
- 03 Sep
Issued to Rohan Patel
Equipment issued with charger and handover notes.
- 12 Sep
Returned to operations
Received by Neha Patil. Good condition recorded.
- 15 Sep
Reissued to Asha Shah
New issue recorded. Expected return: 30 September.
EQUIPMENT WITH A CLEAR RECORD
From the first issue.
To the final return.
Give HR and operations a shared view of equipment, employee custody, and the details behind each handover.
Unissued equipment
Register equipment before assigning it to a person.
Employee assignments
Connect issued assets to their current holders.
Return dates
Record issue dates and optional expected returns.
Transfers & reissues
Keep custody changes connected to the asset.
Lifecycle history
Review issue, transfer, and return events.
Condition updates
Record equipment condition and relevant exceptions.
Asset documents
Keep purchase proof and handover files close.
Return records
Capture the return date, receiver, and remarks.
ONE RECORD FOR THE EQUIPMENT YOU ISSUE
Know the asset.
Keep the detail with it.
Bring identity, condition, documents, and workspace-specific information together before equipment changes hands.
Start with a clear identity
Record an asset number, name, and description so similar equipment is easier to distinguish.
Keep supporting documents close
Attach purchase proof, warranty documents, and handover images to the asset record.
Capture the details that matter
Use configured custom fields for the additional information your team needs.
An asset record documents your equipment. It does not automatically discover devices or calculate depreciation.
Work laptopAST-024 / Employee equipment
Good- Asset number
- AST-024
- Current holder
- Asha Shah
- Issue date
- 15 September
- Expected return
- 30 September
Handover description
Laptop and charger issued together. Housing and screen checked at handover.
- Purchase invoice.pdfPurchase proof
- Handover photo.jpgCondition at issue
- Warranty document.pdfSupporting asset document
FROM AVAILABLE TO ACCOUNTABLE
The right equipment.
A clear person responsible.
Keep unissued assets visible and record who receives them, when they were issued, and when they are expected back.
Register before you assign
Keep an asset unissued until you know who will receive it.
Connect equipment to an employee
Record the recipient, issue date, and useful handover notes.
Set an expected return when needed
Add an optional due date for temporary equipment or a planned handover.
An assignment records custody. It is not a substitute for any separate employee acknowledgement required by your policy.
Work laptopAST-024
ASAsha ShahOperations
- Given date
- 15 September
- Expected return
- 30 September
- Condition at issue
- Good
- Custody status
- Issued
Issued with the equipment
Laptop charger included. Existing asset documents stay with the record.
- Employee linkedAssignment belongs to Asha Shah.
- Return expectation recordedActual return is recorded separately.
EVERY HANDOVER HAS A HISTORY
People change.
The record stays connected.
Keep issue, transfer, return, and reissue events with the same asset, so the current owner is not the only part of the story.
Record transfers between people
Capture the new recipient, event date, and handover remarks.
Keep returns and reissues visible
Follow how equipment moves out of one assignment and into the next.
Record condition exceptions
Log damage or theft with the relevant date and remarks for review.
Lifecycle events are recorded updates, not live device telemetry. Access to changes follows your permissions.
AST-024Registered, issued, returned, reissued
- 02 Sep
Registered
Work laptop added to the register as unissued.
- 03 Sep
Issued to Rohan Patel
Equipment issued with charger and handover notes.
- 12 Sep
Returned to operations
Received by Neha Patil. Good condition recorded.
- 15 Sep
Reissued to Asha Shah
New issue recorded. Expected return: 30 September.
Current holder: Asha Shah. Earlier custody remains part of the record.
A CLEARER END TO EVERY ASSIGNMENT
Close the handover.
Keep the return details.
Record when equipment comes back, who receives it, and its returned condition before the next assignment.
Confirm the physical return
Record the actual return date and the person who received the equipment.
Capture condition and context
Keep condition notes and handover remarks with the return.
Support a considered clearance review
Use outstanding assignments and return records as context for your employee exit process.
Outstanding or damaged equipment does not automatically create a payroll deduction. Any recovery needs a separate authorized process.
Access cardAST-018 / Previously held by Meera Rao
Returned- Returned on
- 22 September
- Received by
- Neha Patil
- Returned condition
- Good
- Previous holder
- Meera Rao
Return remarks
Card physically received by operations. No visible damage noted during handover.
- Return date recorded22 September / Actual handover
- Receiver and condition capturedReady for the responsible team to review.
This return does not finalize employee clearance or authorize a payroll adjustment.
PART OF THE EMPLOYEE JOURNEY
Equipment meets people.
The context stays together.
Bring asset custody alongside the people and work processes your team uses every day.
BEFORE THE NEXT HANDOVER
Your asset management questions,
answered.
Understand how equipment records and employee custody fit together.
Book a demoYes. You can keep an asset unissued and record its identity, condition, description, and documents before assigning it to an employee.
Records support an asset number, name, condition, description, attachments, and configured custom fields. Assigned assets also carry employee and issue information.
Yes. An expected return date is optional when issuing equipment. The actual return is recorded separately when it is handed back.
Yes. Supported lifecycle updates include transfers and reissues, with the recipient, date, and relevant remarks recorded in the asset timeline.
Yes. Damage and theft can be recorded as lifecycle events with dates and remarks. Recording an event does not automatically create a replacement order, insurance claim, or salary recovery.
Yes. Asset records support multiple attachments, including purchase proof, warranty documents, and handover images. File access and changes follow permissions.
Return records capture the date, receiver, condition, and remarks. These records can support your clearance review, but returning an asset does not automatically finalize the entire exit process.
No. This module tracks recorded custody and lifecycle events, not live device location. Asset status does not automatically determine a payroll deduction; recovery needs a separate authorized process.